September 11, 2007
6:30pm
I. The meeting was called to order at 6:34pm with Gary Dramis, 1st Vice President, presiding in the absence of Sam Ketterman.
II. The minutes of August 14, 2007 were approved with changes.
III. Old Business: Review of Bylaws: Based on a recommendation from Kim Jones, a motion was made by Susan Dennison and seconded by Chris Wright to accept the USFSA Bylaws for our club and then to amend them as necessary. A unanimous vote was taken. Chris Wright, Nick Kohut, and Sam Ketterman will review these bylaws as well as the club’s old bylaws and previous suggestions for changes. Their recommendations will be presented to the Board for approval. Roy Wisniewski suggested that 2 or 3 items be presented at each Board meeting until all have been voted on.
Action: Chris Wright, Nick Kohut, and Sam Ketterman will meet and will present an update at the next Board meeting in October.
IV. Standing Reports
a) Treasurer: presented by Linda Gettier. Linda stated that the medals for Samantha Rochester and Heather Cywinski are ready to be presented. Since neither Sam nor Lynn Tobia is present tonight, Linda suggested presenting the medals on Thursday, September 18, at 6:20pm.
Chris Wright thanked the Board for the flowers sent in memory of his recently deceased mother.
Linda expects a bill for the pictures from the Back to School Social to be around $13.
A question was raised as to whether or not the treasurer’s report needed to be approved by the board. It was suggested to let Sam, as president, decide.
Action: presentation of medals on 9/18/07. Decision on approval of treasurer’s report: Sam.
b) Secretary: There was nothing to report from the secretary.
c) Membership: presented by Susan Dennison. Membership is down compared to last year. Some people wait until January when they can become members at the prorated rate (half-price). Chris asked if we should establish a date by which membership should be attained in order to participate in the show. A suggestion was made to create a spread sheet showing monthly membership numbers which could easily compare one year to another. Age of members should be included. It was also suggested that polling members as to their reasons for not renewing their membership would be useful. Regular mail could be used to ensure anonymity. Susan will prepare the spreadsheet first, before any action is taken regarding a poll.
The check for $30.00 was sent back to the Schretlens. Claire Schretlen is our first alumni member.
Action: Susan to prepare membership spreadsheet and present to Board.
d) Carnival Committee: presented by Nick Kohut. Nick asked if we knew the calendars of any other clubs’ events. The USFSA posts testing dates. Linda suggested that we pick our date as early as possible. Some clubs give six weeks or less notice for their events. Conflicts with school events are likely. Our calendar of events is on our web site.
The Back to School Social was a great success. Two of the older girls, Kathleen Wright and Becca Gounaris led the younger girls in games, focusing on getting new girls introduced and involved. They had relay races and played broom ball. The Zamboni was available for pictures.
Action: Nick to report at next meeting on the date for the Carnival.
e) Fundraising Committee: presented by Roy Wisniewski. Roy presented information from another possible venue, Sterling Caterers of Jarrettsville, for the Dinner Dance and Silent Auction and compared it to the Richlin Ballroom. The food is a little less expensive but just as good. There is a minimum of 140 tickets. The price would be higher for only 100 people/tickets. We would need to sell 91 tickets to break even. We would be able to charge less for the tickets which was felt to be a good idea. Since the most profitable part of the evening is the auction, the more people we attract, the better.
There was much discussion on the date. Linda suggested that people will have more money to spend in February. The final suggestions were February 15th, with February 28th as the backup date. It was felt that Valentine’s Day would not be a deterrent. Roy will have both dates held. If there are any conflicts, the Board members are to let him know within the next week. The Board voted on, and unanimously approved the motion to secure the two dates with a $500.00 deposit. Roy will make sure that the deposit is refundable. It was suggested that the price of the tickets be $40. Food will be discussed at a later date.
The question of serving wine (beer will be available) was brought up and the Board agreed that would be a good idea. Someone asked if there would be any liability on the part of the Club because of serving alcohol. Roy will check the contract.
Chris Wright volunteered to get the tickets printed for free.
All Board members are asked to encourage their skating friends to participate in this fundraiser.
Roy’s idea of giving plaques to all donors that the latter could display at their place of business was well received. He also suggested hanging a banner in the lobby at Ice World with the donor names on it. That same banner could be used to cover the windows during the skating shows. Roy asks that if any Board members know of any club members who are small business owners, to please let him know.
Action: Roy will make deposit to hold both dates and will update the Board on the contract issue at the next meeting. Chris will arrange printing of tickets.
f) Youth Committee: There was no report from Molly.
g) Adult Committee: Blaise Sidney passed Adult Bronze MIF.
h) Test Committee: Linda reported in the absence of Lynn Tobia. The judges are being lined up for the November and March test dates.
i) Publicity Committee: Linda will mail the new logo to Sam. She also suggested that the USFSA logo be enlarged on the brochure. Some other suggestions were also made and these will be incorporated.
Action: Linda to send CFSC logo; Leigh will update brochure.
V. New business
a) Ideas for education/speakers: The Board wants to solidify plans for educational activities for club members. Some topics suggested are skating skills, judging, and parenting skaters. Also discussed was whether to hold one big event or several shorter events. A schedule needs to be created and good advertising will be important. Linda stated that no ice will be available this fall. Heather Piepenberg, Lisa Lupton, and Gerry Rochester have agreed to help with this.
Action: Update at next meeting.
b) Other: None.
VI. Adjournment at 8:00 pm.