October 9, 2007
6:30pm
I. The meeting was called to order at 6:40pm with Sam Ketterman, President, presiding.
II. The minutes of September 11, 2007 were approved with changes.
III. Old Business:
Review of Bylaws: Kim Jones will complete her review of the previous suggestions for changes of the old bylaws and make her recommendations. They will be sent to Christ Wright who will present them to the Board. Action: Chris.
a) Educational Programs: Roy will have information from the workgroup to present at the November meeting. Sam passed out information on the Grassroots to Champions Seminars. It is possible for them to conduct a half day session. Lisa Lupton will provide some ideas for the next meeting. Roy asked if the club would pay for ice time in the event of an on-ice program and Linda confirmed that the club that would have to pay. She also reminded the board that there is no ice time available in the next few months except between Christmas and New Year’s.
b) Spring Carnival: The Board decided that there will be no critiques for the higher level skaters. Nick is still considering dates for the Spring Show. School is out the week after Easter. March 15, 2008 is a possible date. Nick hopes to update the board by email on the date before the next meeting. Action: Nick.
IV. Standing Reports
a) Treasurer: presented by Linda Gettier and approved by the Board. There is $10,300.44 in the Treasury currently. There was no income for the period. The Treasurer’s report will be posted on the web with the minutes. Approval for $200.00 additional funds for the Halloween Party was given. Linda will price out a hundred copies of the Parent Handbooks.
Action: Linda.
b) Secretary: There was nothing to report from the secretary.
c) Membership: presented by Susan Dennison. The club has 72 full members, no associate members, 6 basic members, and 1 alumnus. Susan is still working on a spreadsheet, but membership numbers are essentially unchanged from last year. We usually don’t get new members until January.
The question of taking down pictures from the Recognition Wall was discussed. Linda stated that the wall was to be used as an incentive to join the club and is for full members only. See attached Recognition Wall Status Report.
Action: Susan to prepare membership spreadsheet and present to Board.
d) Carnival Committee: presented by Nick Kohut. As above under Old Business.
e) Fundraising Committee: presented by Roy Wisniewski. The Board agreed by vote on a date of February 27, 2008, with February 8 as a back-up. Roy will check on availability for that date. The Dinner/Dance will be held from 7:30 pm to 11:30. The Board decided on the Bull and Oyster Roast Menu, but Roy will investigate whether it is possible to add steamed shrimp. There is a 140 ticket minimum. The ticket price will be $40.00 as opposed to last year’s $50.00 ticket price. Roy will find out if the price includes tax and gratuity. Chris will hold off on printing the tickets until the date is firm. Roy is also negotiating with a DJ to provide music.
Roy showed the Board the sponsor plaques. Sam said he will deliver the ones for Harford Bank and Bank of America.
Roy also presented the letter to be sent to the fundraiser sponsors. See attachment.
It was suggested that advance bidding be allowed and that there should be two banners to hang in Ice World with sponsors’ names. Roy has at least eight volunteers willing to help during the event. Assignments will be made in advance. Announcements will be made in the Aegis and the Pennysaver.
Action: Roy for confirmation of date and whether price is inclusive of tax and gratuity.
f) Youth Committee: There was no report from Molly.
g) Adult Committee: No report.
h) Test Committee: Presented by Lynn Tobia. Three judges have been lined up for the November test date.
i) Publicity Committee: Brochure: Linda suggested getting the original logo from USFAS to put into the brochure. Leigh will follow up. Sam suggested having a newsletter that could let the club and others know of fundraising activities, competitions, etc. Someone said that Lisa Lupton might be interested in working on this project. Sam will follow up. Action: Leigh for logo; Sam for newsletter.
V. New business
a) Use of membership email address: the Board agreed that the bylaws allow the use of the list for something that supports the club or Ice World. Such email should be new rather than a reply message. Accommodation should be made for anyone who prefers to opt out.
b) Halloween Party: it was agreed that non-club members could attend the party for a $10.00 fee.
VI. Other: None.
VII. Adjournment at 8:00 pm.